The Ministry of Education has outlined the process that will be followed in the replacement of learners joining Grade 10 ahead of the 2026 admission.
According to the Ministry, learners seeking to change schools can apply for replacement. For the replacements to be approved, senior schools will be required to declare vacancies through their respective county directors of education.
Parents and guardians wishing to change schools will then be required to submit transfer requests through the heads of junior schools at least two weeks before the official Grade 10 reporting date set for January 12, 2026.
The process shall prioritize learners who have previously selected the schools they are requesting.
The Ministry added that approvals for transfers will be based on the documented capacity of the senior schools.
Once approved, joining instructions will be accessed online. Schools have been banned from issuing printed letters for replacement cases.
“Replacement is allowed only once and is irreversible,” the Ministry cautioned.
The Grade 10 placement is expected to take place over the next two weeks, with students set to report to their assigned schools on January 12, 2026.
Once the placement is completed, learners will be able to know the schools where they have been admitted. The placement results will be accessed through the KNEC portal kjsea.knec.ac.ke.
Admission letters and joining instructions are accessed online using the learner’s assessment number.
All schools, both public and private, are required to admit Grade 10 learners through the Kenya Education Management Information System (KEMIS).
“No principal shall enter a learner into KEMIS before he/she reports to the school physically. Daily online reporting shall be monitored through KEMIS,” the ministry stated.
Also Read: Understanding KJSEA grading system: What each point means
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