Guest registration is a very important task as it helps hotels and other institutions keep track of their guest demographics and preferences.
Undoubtedly, every time you walk in into a hotel or a company’s premises the first person to come into contact with is a lady or a gentleman with a book and a pen ready to key in your details.
As technology advances, companies are now moving away from the brick-and-mortar systems of registration and adopting online systems, which are more efficient.
One of the best online systems you can use to register your guest is the Mgeni App, a contactless Visitor Management System (VMS).
Mgeni App powers productivity and efficiency by speeding up the guest check-in process. The system not only allows guests to check in seamlessly but also ensures your workplace is safe and secure.
Unlike the traditional systems where check-ins are made on paper and pen-based logbooks, the Mgeni App allows the guests to check in digitally, eliminating the hectic paperwork. This means that guests can still check in even when no one is around at the front desk.
In addition, it notifies the host via SMS or email whenever guests are around. Instant alert notification is sent to the host as the guest checks in, thereby saving a lot of time.
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The app also has features that allow hosts to invite guests to the company’s premises. The invitation consists of the venue and the host details.
As the guests check in, all they have to do is tap on the invitee option on the Mgeni application. They will receive a unique passcode with an invitation through SMS and Email.
In cases of contagious diseases like the recently reported Mpox outbreak, the Mgeni app helps ensure the safety of the company’s staff and other visitors as it tracks the guests’ health-related information, thereby minimizing the spread.
What’s more, is that the app can be completely customized based on the host’s requirements.
This means the host can create their own custom fields and questions for the visitors checking in as well as enable and disable options like photo capture, NDA signature, and host notifications.
The information obtained from the visitor can be customized entirely. Mgeni App complies with the Kenya Data Protection Act and is registered as a Data Processor with the ODPC. This guarantees the safety of the visitor’s personal data.
Visitors can also leave comments in the field provided that give an exact and real explanation of their experience.
The app can be used by offices, salons, schools, co-working, hotel, events, societies, and hospitals. It is very helpful as the data can be retrieved for security and other purposes at any point of time.
Mgeni app is available on both Google Play Store and App Store. Click https://play.google.com/store/apps/details?id=com.rashford.mgenimobile&pcampaignid=web_share to download and enjoy an all-in-one solution for streamlined visitor information management.
